Excel Insert Menu: Table, Pictures, Charts, Filter, Hyperlink, Word Art Page

Insert Menu Overview

1. Table

• Purpose: To organize and manage data efficiently with a structured format that allows for easy sorting, filtering, and styling.
• Usage:
  • Access: Click Insert > Table.
  • Create a Table: Select a range of cells containing data you want to convert into a table. Excel will automatically select the range based on the current selection.
  • Table Options:
    • Headers: Choose whether your data range includes headers. Headers are the first row of your table and will be used for column names.
    • Design Tab: Once the table is created, use the Table Design tab to customize styles, add or remove columns, and adjust table properties.
  • Features: Tables offer filtering options, automatic formatting, and easy referencing in formulas.

2. Pictures

• Purpose: To insert images into your worksheet for better visual representation or decoration.
• Usage:
  • Access: Click Insert > Pictures.
  • Insert Options: Choose to insert pictures from your device or online.
    • This Device: Select an image file from your computer.
    • Online Pictures: Search for images online and insert them into your worksheet.
  • Editing: Once inserted, you can resize, crop, and format pictures using the Picture Tools tab.

3. Charts

• Purpose: To create visual representations of your data to help analyze trends, patterns, and comparisons.
• Usage:
  • Access: Click Insert > Charts.
  • Chart Types: Choose from various chart types, including:
    • Column: Shows data changes over time.
    • Line: Displays trends and data points over time.
    • Pie: Illustrates the proportions of data.
    • Bar: Compares data across categories.
    • Others: Includes area charts, scatter plots, and more.
  • Creating a Chart: Select your data range and then choose the desired chart type. Excel will generate the chart and place it in your worksheet.
  • Customization: Use the Chart Tools tabs to modify chart styles, add titles, labels, and legends.

4. Filter

• Purpose: To sort and display only the data that meets specific criteria, making it easier to analyze subsets of your data.
• Usage:
  • Access: Click Insert > Filter (or apply filters directly from the Data tab).
  • Apply Filters: Select the range of data or table and then click Filter. Filter arrows will appear in the column headers.
  • Filter Options: Click the filter arrow in a column header to choose criteria such as specific values, ranges, or conditions (e.g., greater than, less than).

5. Hyperlink

• Purpose: To create links to other documents, web pages, or specific locations within the same workbook.
• Usage:
  • Access: Click Insert > Hyperlink (or right-click on a cell and choose Hyperlink).
  • Link Options: Choose from:
    • Existing File or Web Page: Link to an external document or website.
    • Place in This Document: Link to a specific cell or range within your current workbook.
    • Create New Document: Create and link to a new document.
    • Email Address: Create a link that opens an email message.
  • Setting the Link: Enter the address or select the destination, and provide display text if needed.

6. Word Art

• Purpose: To add stylized text with artistic effects, making titles or important text stand out.
• Usage:
  • Access: Click Insert > WordArt.
  • Select Style: Choose from various WordArt styles and enter your text.
  • Customize: Use the WordArt Tools tab to change the text style, font, size, color, and effects. You can also rotate or adjust the position of the WordArt.